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1.28 Notification of Events Procedure


Regulation 36 and Schedule 7 of the Fostering Services Regulations 2011 set out the arrangements for notifications in relation to specified events.

Click here to view Schedule 7 Events and Notifications table.


This chapter was updated in May 2016 and the link to the above statutory guidance added.


  1. Introduction
  2. Events to be notified to the Family Placement Manager
  3. List of Significant Events to be notified and how they should be Reported
  4. Procedure

1. Introduction

The Family Placement Manager must be notified of significant events to effectively monitor the service in accordance with regulation in order to ensure a safe service and drive service improvements.

Notifications are tools by which the Family Placement Manager receives and manages significant information about a child’s safety or welfare while placed in a foster home, so that the standards of care can be assessed and action taken to meet overall aims of safeguarding and promoting welfare.

It is central to the Family Placement Managers monitoring of the effectiveness of the fostering service to monitor notifications of significant events in relation to children’s welfare and the standards of care provided for them.

Notifications come from number of different sources:

  • From foster carers who are required to notify us immediately of significant events, rather than just logging in their daily recording;
  • From foster carers who have their own concerns about a child’s safety or welfare and want to bring it to the attention of the Fostering Manager;
  • From social workers or other professionals in contact with a child in a foster home and/or their foster carers;
  • From a child / young person, their family or advocates.

2. Events to be notified to the Family Placement Manager

  • There are six separate forms that can be used to notify the Family Placement Manager of significant events;
  • Notification of Events Form;
  • Physical Intervention Recording and Reporting Form;
  • Accident, Serious Illness Form;
  • Missing from Placement Form;
  • Client Relations Notification Form - Child related;
  • Client Relations Notification Form - Not child related.

3. List of Significant Events to be notified and how they should be Reported

  • The death of the foster child. (Notification of Events form);
  • Where the child has had an accident, a serious disease or illness i.e. the child required emergency GP or hospital treatment. (Accident, Serious Illness Form);
  • Where the child has an infectious disease that a GP says is ‘notifiable’. (Notification of Events form);
  • If the police attend the foster home or the child/young person is interviewed because it is alleged that they have committed a serious offence. (Notification of Events form);
  • Where there is involvement or suspected involvement in prostitution (sexual exploitation). (Notification of Events form);
  • Any incident within the foster home which requires the police to attend - (Notification of Events form);
  • Where a child is absent from a foster home and is regarded as ‘Missing’. (Missing from Placement Form);
  • Any complaint (including standards of care) about any approved foster care or a member of their household. (Notification of Events Form and Notification of Client Relations Form);
  • Other complaints about the Service. (Complaint notification form - not child related);
  • Where there is a child protection enquiry in respect of a child placed with foster carers (whether this is in regard to an allegation of harm by a member of that household or some other child/person). (Notification of Events Form);
  • Physical Interventions (Physical Interventions Recording and Reporting form).

4. Procedure

Initial recording and notification

The Foster Carer Recording Policy emphasises the importance of the Foster Carer immediately contacting the supervising worker (or Duty Officer) when there is a serious (or potentially serious) event or incident, as below, involving a foster child.

Following an event/incident, a notification form is to be raised by the appropriate supervising social worker or Duty Worker, outlining the situation and providing initial comment (if this has been already been provided by the foster carer, the supervising worker will add any contextual information before passing on).

The form should be passed to the appropriate manager for initial views (within 24 hours) and the Information Assistant in the Administration Support Team for logging and issuing a serial number.

Accident, Serious Illness Forms will be uploaded on to ICS as a document by the Information Assistant and the SSW and Fostering Manager notified through their work trays of the completed document.

All other documents are staged and require full completion and Manager Comments before sign off and closure. Until such a time as these forms can be completed directly on to ICS they will be saved by the Information Assistant on to the S:Drive in the Fostering - Inspectorate - Allegations / Complaints - year  folder

The Information Assistant notifies the Manager and SSW of the notification by email. (This may be superseded by an ICS notification was the required process is implemented)

Notified child protection allegations / other safeguarding concerns must be discussed personally with a manager as well as a form being completed as soon as possible.

The Fostering Services Manager (or the Assistant Manager) will make the decision as to whether other agencies require notification or if the LADO should be notified.

Updating and next steps

The Family Placement Manager may request further actions and the notification be updated by the SSW and will make final comments and sign off as complete all notifications. The timescale for this will be an individual decision based on the actions required. The Family Placement Manager will upload the completed notification on to the foster carers ICS record.

Where an allegation has been made against a foster carer the record will clearly state if an allegation was unsubstantiated or otherwise.

On conclusion the report is passed to the Information Assistant to update the monitoring table for final recording and electronic filing. 

The Supervising Social Worker must record the incident and its outcome on the Foster Carers Chronology.